2011_audit

Feb_agenda

personell_policy_manual

1. Call meeting to order

1. Roll Call

1. Introductions & Recognitions

1. Approval of Minutes
   1. a.     Minutes from the September 28, 2011 special board meeting
   2. b.     Minutes from the September 30, 2011 special board meeting

Action necessary: make corrections, if necessary.  Approve the minutes

1. Citizens Communication

Members of the community are invited to comment on items or issues not

on the agenda.

1. Consent Agenda
   1. a.     Year to date ridership statistics for all systems operated by HTA
   2. b.     Year to date financial statements for all systems operated by HTA

1. Discussion Agenda – Items requiring action for the board
   1. Proposal for Legal Counsel Services for Humboldt Transit Authority

Humboldt Transit Authority’s contract with attorney Jason M. Garlick expires on October 28, 2011.  At the September 28, 2011 HTA meeting, the board directed the Executive/Personnel Subcommittee to bring back options for long-term legal counsel.

Action Necessary:  Review, discuss and direct staff

1. Secretary to the Board

Pursuant to Article 4.1 of the Joint Powers Agreement with the Humboldt Transit Authority, the governing board is to appoint a Secretary who may, but need not be, a member of the Governing Board.

Staff recommendation: Appoint HTA Administrative Assistant II,Brenda Fregoso, to take over duties as Secretary to the board as stated in the JPA.

1. Humboldt Transit Authority Representative for California Transportation

Insurance Pool (CalTIP)

Neleen Fregoso, who served as HTA’s representative for CalTIP, retired on September 30, 2011. At the September 30, 2011 HTA Board Meeting, Administrative Assistant Laura Shodall was appointed by the HTA Board as the new CalTIP representative with Interim General Manager Greg Pratt at the alternate.

Action necessary: Authorize the appointment of Laura Shodall as Humboldt Transit Authority’s representative for the California Transportation Insurance Pool and Greg Pratt as the alternate by adopting Resolution 11-07

1. California Insurance Pool Joint Poweres Agreement

CalTIP JPA Agreement has remained in its original form since CalTIP’s inception in 1987.  As CalTIP has grown and developed over the years, there have been changes in its governance structure, the laws that govern joint powers authorities, and the general operations of CalTIP. Over the past two-years, the Oversight Committee and the Board have worked diligently in the development of the new JPA Agreement.  The feedback received was later reviewed by the Oversight Committee and the Board, with the Board taking action at its April 2011 meeting to distribute the final version of the proposed JPA Agreement to the membership for approval.  A Line by line summary of the changes and a copy of the new agreement are attached

Action Necessary: Passage of the attached Resolution No. 11-08 acknowledging the Humboldt Transit Governing Board approval of the amended joint powers agreement forming the California Transit Systems Joint Powers Authority and authorizing Humboldt Transit Authority Chairman to sign the amended agreement.

1. Janitorial Services

The Humboldt Transit Authority office is in need of a cleaning service.  Staff received 3 proposals and recommends that J & C Janitorial be awarded the contract for $468.33 per month at a one-year term.  A copy of the contract draft is attached.

Action Necessary:  Authorize HTA Board Chairman Lovelace to sign the attached contract draft.

1. Executive/Personnel Subcommittee Report

Update and progress report by committee members

Action Necessary: Review and discuss

1. Communications:
   1. Board
   2. Staff

1. Adjournment

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

August 17, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:08 a.m.

MINUTES

Motion by Councilmember Winkler, second by Councilmember Glaser to approve the minutes of the July 22, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

ADOPTION OF THE FISCAL YEAR 2011-12 FINAL BUDGET FOR HUMBOLDT TRANSIT AUTHORITY

A public hearing opportunity to comment on the proposed budget was afforded to the public; no members of the public had any comments on the budget.

Motion by Councilmember Fulkerson, second by Supervisor Winkler to approve the final budget as submitted by staff by adopting Resolution 11-03.

Motion carried unanimously.

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:09 a.m. to discuss the recruitment and appointment to fill the position of general manager and/or interim general manager.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 10:21 a.m. and Chairman Lovelace announced that item 5 b. and 6 b. would be continued at a special meeting on Monday, August 22, 2011

UNMET TRANSIT NEEDS DRAFT REPORT OF FINDINGS FOR FISCAL YEAR 2011-12.

HTA Staff was directed by the board to place this item on the agenda in order to discuss the recommendations and to receive direction from the board on how to proceed at the HCAOG Technical Advisory Committee and the Policy Advisory Committee.  The Chair received the following direction:

Motion by Supervisor Clendenen, second by Councilmember Winkler that providing Saturday service to Willow Creek is an unmet need that is reasonable to meet.

Motion carried unanimously.

Motion by Supervisor Clendenen, second by Councilmember Woodall that Sunday service for Eureka and Arcata and Saturday service for Southern Humboldt is an unmet need that is not reasonable to meet.

Motion carried unanimously.

Motion by Councilmember Winkler that Sunday Service for Redwood Transit is an unmet need that is reasonable to meet

The motion was lost for lack of a second.  No vote was taken

Motion by Councilmember Woodall, second by Supervisor Clendenen that Sunday Service for the Redwood Transit System is an unmet need that is not reasonable to meet.

Ayes: Glaser, Woodall, Clendenen

Noes: Lovelace, Winkler

Motion failed due to the minimum four votes needed per the HTA Joint Powers Agreement.

The board was unable to come to a consensus on the matter of Redwood Transit operating on Sundays.

EXTENSION OF AND AMENDMENT TO AGREEMENT FOR DIAL-A-RIDE AND DIAL-A-LIFT TRANSPORTATION SERVICES FOR THE ELDERLY AND HANDICAPPED IN THE ARCATA AND MCKINLEYVILLE AREA

The contracts between HTA and City Ambulance for Dial-A-Ride for Arcata/McKinleyville and the greater Eureka area, and the contract between HTA and the County of Humboldt were due to be extended and amended.

Motion by Councilmember Winkler, second by Councilmember Glaser to approve the Extension of and Amendment to Agreement for Dial-a-Ride and Dial-a-Lift Transportation Services for the Elderly and Handicapped in the Arcata and McKinleyville Area.

Motion carried unanimously

COMMUNICATIONS

General Manager Neleen Fregoso told the board that she met with community members of Southern Humboldt to discuss transit in incorporated areas.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 11:25 a.m.

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

July 22, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 10:07 a.m.

CLOSED SESSION

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 10:09 a.m. to discuss the recruitment and appointment to fill the position of general manager.

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 12:55 p.m. and Chairman Lovelace announced that no formal action was taken.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 12:55 p.m.

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

June 24, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:03 a.m.

MINUTES

Motion by Councilmember Glaser, second by Councilmember Winkler to approve the minutes of the May 18, 2011 and June 9, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

CITIZENS COMMUNICATION

Richard Tolleson requested that staff provide a shuttle to and from the Humboldt County Fair

CONSENT AGENDA

General Manager Fregoso gave the board an overview of the Performance statistics for all systems.

Motion by Councilmember Woodall, second by Councilmember Glaser to approve Consent Agenda.

Motion carried unanimously

PUBLIC INPUT

Lee Sorenson from Bickmore Risk Services gave the board an overview of what services his company provides and on the training that he is currently doing at Humboldt Transit Authority.

PRELIMINARY BUDGET FOR HUMBOLDT TRANSIT AUTHORITY

COMMUNICATIONS

Laura Shodall informed the board that HTA has set up a program for employees to use Eureka Physical Therapy to treat injuries in the beginning stages.

Jim Wilson talked about using Lee Sorenson to come with a bus stop improvement plan.

Greg Pratt updated the board on HTA’s GPS project being administered by Mentor.

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:50 a.m. to discuss the recruitment and appointment to fill the position of general manager.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 10:30 a.m. and Chairman Lovelace announced that no formal action was taken.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 10:31 a.m.

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

May 18, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:02 a.m.

MINUTES

Motion by Councilmember Glaser, second by Councilmember Atkins to approve the minutes of the March 16, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

CITIZENS COMMUNICATION

Richard Tolleson requested that staff provide a shuttle to and from the Humboldt County Fair

CONSENT AGENDA

General Manager Fregoso gave the board an overview of the Performance statistics for all systems.

Motion by Councilmember Winkler, second by Councilmember Atkins to approve Consent Agenda.

Motion carried unanimously

FISCAL AND COMPLIANCE AUDIT

The 2009-10 audit declared that excess operating funds were received by Willow Creek and Arcata Dial-a-Ride.  Staff made the recommendation to follow the auditor’s solution (b) for Willow Creek by restricting those excess TDA funds for future capital expenditures; and, to follow the auditor’s solution (a) for the Arcata Dial-a-Ride by requesting that the City of Arcata amend their 2009-10 claim to utilize the excess funds received during the 2010-11 fiscal year.

Motion by Supervisor Smith, second by Councilmember Atkins to direct staff to prepare the responses as recommended and authorize the General Manager to notify county to restrict $37,250 for capital purchases for the Willow Creek Extension

State Transit Assistance Funds

Per the Transportation Development Act, Sections 99313 and 99314, State Transit Assistance Funds (STAF) are available to the regional operators for transit projects.  STAF do not require alocal funding match.

Motion by Councilmember Atkins, second by Supervisor Smith to authorize staff to apply for State Transit Assistance funds in the amount of $212,000 for Redwood Transit and $102,000 for regional transit projects.

Motion carried unanimously.

PROPOSED FARE INCREASE FOR REDWOOD TRANSIT SYSTEM, WILLOW CREEK EXTENSION, AND THE SOUTHERN HUMBOLDT SYSTEMS

Due to the continuing increases to the transit systems’ operating costs, staff proposed a fare increase for all systems and the introduction of a 6-day (week) pass.

Motion by Councilmember Glaser, second by Councilmember Atkins to authorize staff to raise the fares as proposed by staff to Redwood, Willow Creek, and Southern Humboldt Systems with one adjustment made to Redwood Transit Systems’ day pass amount being reduced from $5.00 to $4.50.

Motion carried unanimously.

REJECTION OF CLAIM AGAINST HUMBOLDT TRANSIT AUTHORITY

A claim for injury was submitted by Deborah Whitley on February 28, 2011 which occurred on a Eureka Transit Service bus.  HTA’s insurance adjusters York Insurances Services recommended that the board send a Notice of Rejection by Operation of Law.

Motion by Councilmember Winkler, second by Councilmember Glaser to reject the claim submitted by Deborah Whitley and directed staff to send out a Notice of Rejection by Operation of Law.

Motion Carried unanimously

FTA SECTION 5311 (f) INTERCITY GRANT FUND CYCLE FOR FY 2011-12

Caltrans is soliciting projects for the 2011 – 12 Fiscal Year for intercity bus service operating assistance.  Staff recommended submitting an application for these funds for the two Southern Humboldt Transit services.

Motion by Supervisor Smith, second by Councilmember Glaser to adopt resolution 11-02 authorizing staff to submit an application for FTA Section 5311 (f) funds for Southern Humboldt Local Transit System and the Southern Humboldt Intercity Transit System for fiscal year 2011 – 12 in the amount of $200,000.

Motion carried unanimously

communications

Board: Councilmember Glaser had questions on the future of transportation in Fortuna and Supervisor Lovelace recommended it be placed on next month’s agenda.  Supervisor Lovelace also asked about transportation to and from the Humboldt County Fair.

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:40 a.m. to discuss the recruitment and appointment to fill the position of general manager and the possible availability of General Manager Neleen Fregoso for the purpose of training and guidance for the new General Manager.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 11:17 a.m. and Chairman Lovelace announced that no formal action was taken.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 11:18 a.m.