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Humboldt Transit Authority

Governing Board of Directors

AGENDA

Wednesday – October 19, 2011

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

1. Call meeting to order

1. Roll Call

1. Introductions & Recognitions

1. Approval of Minutes
   1. a.     Minutes from the September 28, 2011 special board meeting
   2. b.     Minutes from the September 30, 2011 special board meeting

Action necessary: make corrections, if necessary.  Approve the minutes

1. Citizens Communication

Members of the community are invited to comment on items or issues not

on the agenda.

1. Consent Agenda
   1. a.     Year to date ridership statistics for all systems operated by HTA
   2. b.     Year to date financial statements for all systems operated by HTA

1. Discussion Agenda – Items requiring action for the board
   1. Proposal for Legal Counsel Services for Humboldt Transit Authority

Humboldt Transit Authority’s contract with attorney Jason M. Garlick expires on October 28, 2011.  At the September 28, 2011 HTA meeting, the board directed the Executive/Personnel Subcommittee to bring back options for long-term legal counsel.

Action Necessary:  Review, discuss and direct staff

1. Secretary to the Board

Pursuant to Article 4.1 of the Joint Powers Agreement with the Humboldt Transit Authority, the governing board is to appoint a Secretary who may, but need not be, a member of the Governing Board.

Staff recommendation: Appoint HTA Administrative Assistant II,Brenda Fregoso, to take over duties as Secretary to the board as stated in the JPA.

1. Humboldt Transit Authority Representative for California Transportation

Insurance Pool (CalTIP)

Neleen Fregoso, who served as HTA’s representative for CalTIP, retired on September 30, 2011. At the September 30, 2011 HTA Board Meeting, Administrative Assistant Laura Shodall was appointed by the HTA Board as the new CalTIP representative with Interim General Manager Greg Pratt at the alternate.

Action necessary: Authorize the appointment of Laura Shodall as Humboldt Transit Authority’s representative for the California Transportation Insurance Pool and Greg Pratt as the alternate by adopting Resolution 11-07

1. California Insurance Pool Joint Poweres Agreement

CalTIP JPA Agreement has remained in its original form since CalTIP’s inception in 1987.  As CalTIP has grown and developed over the years, there have been changes in its governance structure, the laws that govern joint powers authorities, and the general operations of CalTIP. Over the past two-years, the Oversight Committee and the Board have worked diligently in the development of the new JPA Agreement.  The feedback received was later reviewed by the Oversight Committee and the Board, with the Board taking action at its April 2011 meeting to distribute the final version of the proposed JPA Agreement to the membership for approval.  A Line by line summary of the changes and a copy of the new agreement are attached

Action Necessary: Passage of the attached Resolution No. 11-08 acknowledging the Humboldt Transit Governing Board approval of the amended joint powers agreement forming the California Transit Systems Joint Powers Authority and authorizing Humboldt Transit Authority Chairman to sign the amended agreement.

1. Janitorial Services

The Humboldt Transit Authority office is in need of a cleaning service.  Staff received 3 proposals and recommends that J & C Janitorial be awarded the contract for $468.33 per month at a one-year term.  A copy of the contract draft is attached.

Action Necessary:  Authorize HTA Board Chairman Lovelace to sign the attached contract draft.

1. Executive/Personnel Subcommittee Report

Update and progress report by committee members

Action Necessary: Review and discuss

1. Communications:
   1. Board
   2. Staff

1. Adjournment

Humboldt Transit Authority

Governing Board of Directors

AGENDA

Wednesday – November 16, 2011

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

1. Call meeting to order

1. Roll Call

1. Introductions & Recognitions

1. Approval of Minutes
   1. a.     Minutes from the October 19, 2011 regular board meeting

Action necessary: make corrections, if necessary.  Approve the minutes

1. Citizens Communication

Members of the community are invited to comment on items or issues not

on the agenda.

1. Consent Agenda                                                                                                 Handout
   1. a.     Year to date ridership statistics for all systems operated by HTA               
   2. b.     Year to date financial statements for all systems operated by HTA

Action necessary: Review, receive and file.

1.  Discussion Agenda

1. a.     Southern Humboldt Bus Replacement                                                          

Staff is recommending that HTA purchase a replacement vehicle for the Southern Humboldt Deviated Fixed route.

Action necessary: Authorize the HTA Governing Board of Director, Mark Lovelace, to purchase a replacement vehicle for the Southern Humboldt Deviated Fixed route in the amount of $91,034.62 by adopting Resolution 11-09.

1. b.     2237 2^nd Street property                                                                                

Staff was directed by Supervisor Clendenen to bring back insurance options for the house located at 2237 2^nd Street, Eureka, CA 95501.

Action necessary: Review, discuss and direct staff

1. c.     Southern Humboldt Deviated Fixed Route                                                       
   

Staff was directed by the HTA Chairman, Mark Lovelace, at the October Board meeting to place the Southern Deviated Fixed route issue on the agenda to discuss the TDA statutes for new bus service.

                        Action Necessary:  Review, discuss

d.   Executive/Personnel Subcommittee Report

Update and progress report by committee members

Recommended Action:  Appoint Greg Pratt as General Manager.

1.  Communications:
2. Board
3. Staff
4.  Adjournment

Governing Board of Directors

AGENDA

Special Meeting – Friday, September 30, 2011

HTA Conference Room – 133 V Street, Eureka

9:00 a.m.

1. Call meeting to order

1. Roll Call

1. Closed Session

1. Pursuant to Government Code Section 54957(b)(1) the Board will meet in Closed Session to consider the appointment and employment of an Interim General Manager.

1. Exit personnel interview for retiring General Manager, Neleen Fregoso.

1. Prior to adjourning to closed session, members of the public are invited to comment on this closed session agenda item, pursuant to Government Code Section 54954.3.  At the conclusion of the closed session, the Board Chair shall publicly report those actions taken in closed session as required by Government Code Section 54957.1.

1. Arrangements for Interim General Manager Responsibilities
2. Discuss details of interim General Manager arrangements and provide direction to staff and/or Executive/Personnel Subcommittee as necessary.

1. Adjournment of the Governing Board

REGULAR  BOARD MEETING

August 17, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:08 a.m.

MINUTES

Motion by Councilmember Winkler, second by Councilmember Glaser to approve the minutes of the July 22, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

ADOPTION OF THE FISCAL YEAR 2011-12 FINAL BUDGET FOR HUMBOLDT TRANSIT AUTHORITY

A public hearing opportunity to comment on the proposed budget was afforded to the public; no members of the public had any comments on the budget.

Motion by Councilmember Fulkerson, second by Supervisor Winkler to approve the final budget as submitted by staff by adopting Resolution 11-03.

Motion carried unanimously.

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:09 a.m. to discuss the recruitment and appointment to fill the position of general manager and/or interim general manager.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 10:21 a.m. and Chairman Lovelace announced that item 5 b. and 6 b. would be continued at a special meeting on Monday, August 22, 2011

UNMET TRANSIT NEEDS DRAFT REPORT OF FINDINGS FOR FISCAL YEAR 2011-12.

HTA Staff was directed by the board to place this item on the agenda in order to discuss the recommendations and to receive direction from the board on how to proceed at the HCAOG Technical Advisory Committee and the Policy Advisory Committee.  The Chair received the following direction:

Motion by Supervisor Clendenen, second by Councilmember Winkler that providing Saturday service to Willow Creek is an unmet need that is reasonable to meet.

Motion carried unanimously.

Motion by Supervisor Clendenen, second by Councilmember Woodall that Sunday service for Eureka and Arcata and Saturday service for Southern Humboldt is an unmet need that is not reasonable to meet.

Motion carried unanimously.

Motion by Councilmember Winkler that Sunday Service for Redwood Transit is an unmet need that is reasonable to meet

The motion was lost for lack of a second.  No vote was taken

Motion by Councilmember Woodall, second by Supervisor Clendenen that Sunday Service for the Redwood Transit System is an unmet need that is not reasonable to meet.

Ayes: Glaser, Woodall, Clendenen

Noes: Lovelace, Winkler

Motion failed due to the minimum four votes needed per the HTA Joint Powers Agreement.

The board was unable to come to a consensus on the matter of Redwood Transit operating on Sundays.

EXTENSION OF AND AMENDMENT TO AGREEMENT FOR DIAL-A-RIDE AND DIAL-A-LIFT TRANSPORTATION SERVICES FOR THE ELDERLY AND HANDICAPPED IN THE ARCATA AND MCKINLEYVILLE AREA

The contracts between HTA and City Ambulance for Dial-A-Ride for Arcata/McKinleyville and the greater Eureka area, and the contract between HTA and the County of Humboldt were due to be extended and amended.

Motion by Councilmember Winkler, second by Councilmember Glaser to approve the Extension of and Amendment to Agreement for Dial-a-Ride and Dial-a-Lift Transportation Services for the Elderly and Handicapped in the Arcata and McKinleyville Area.

Motion carried unanimously

COMMUNICATIONS

General Manager Neleen Fregoso told the board that she met with community members of Southern Humboldt to discuss transit in incorporated areas.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 11:25 a.m.

REGULAR  BOARD MEETING

July 22, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 10:07 a.m.

CLOSED SESSION

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 10:09 a.m. to discuss the recruitment and appointment to fill the position of general manager.

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 12:55 p.m. and Chairman Lovelace announced that no formal action was taken.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 12:55 p.m.

REGULAR  BOARD MEETING

June 24, 2011

ROLL CALL

Present                                                    Absent

BOARD MEMBERS

STAFF

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:03 a.m.

MINUTES

Motion by Councilmember Glaser, second by Councilmember Winkler to approve the minutes of the May 18, 2011 and June 9, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

CITIZENS COMMUNICATION

Richard Tolleson requested that staff provide a shuttle to and from the Humboldt County Fair

CONSENT AGENDA

General Manager Fregoso gave the board an overview of the Performance statistics for all systems.

Motion by Councilmember Woodall, second by Councilmember Glaser to approve Consent Agenda.

Motion carried unanimously

PUBLIC INPUT

Lee Sorenson from Bickmore Risk Services gave the board an overview of what services his company provides and on the training that he is currently doing at Humboldt Transit Authority.

PRELIMINARY BUDGET FOR HUMBOLDT TRANSIT AUTHORITY

COMMUNICATIONS

Laura Shodall informed the board that HTA has set up a program for employees to use Eureka Physical Therapy to treat injuries in the beginning stages.

Jim Wilson talked about using Lee Sorenson to come with a bus stop improvement plan.

Greg Pratt updated the board on HTA’s GPS project being administered by Mentor.

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:50 a.m. to discuss the recruitment and appointment to fill the position of general manager.

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 10:30 a.m. and Chairman Lovelace announced that no formal action was taken.

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 10:31 a.m.