May 2011

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

May 18, 2011

 

ROLL CALL

 

Present                                                    Absent

 

BOARD MEMBERS

Michael Winkler, Arcata Clif Clendenen, Humboldt County
Dean Glaser, Fortuna Julie Fulkerson, Trinidad
Julie Woodall, Rio Dell  
Jimmy Smith, Humboldt County (Alt)  
Linda Atkins, Eureka  
Mark Lovelace, Humboldt County  
   

 

STAFF

Neleen Fregoso, General Manager  
Laura Shodall, Administrative Asst.  
Greg Pratt, Secretary to the Board  
Jim Wilson, Director of Maintenance  

 

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:02 a.m.

 

MINUTES

Motion by Councilmember Glaser, second by Councilmember Atkins to approve the minutes of the March 16, 2011 Humboldt Transit Authority regular board meeting.

Motion carried unanimously

 

CITIZENS COMMUNICATION

Richard Tolleson requested that staff provide a shuttle to and from the Humboldt County Fair

 

CONSENT AGENDA

General Manager Fregoso gave the board an overview of the Performance statistics for all systems.

Motion by Councilmember Winkler, second by Councilmember Atkins to approve Consent Agenda.

Motion carried unanimously

 

 

 

 

 

 

 

 

FISCAL AND COMPLIANCE AUDIT

The 2009-10 audit declared that excess operating funds were received by Willow Creek and Arcata Dial-a-Ride.  Staff made the recommendation to follow the auditor’s solution (b) for Willow Creek by restricting those excess TDA funds for future capital expenditures; and, to follow the auditor’s solution (a) for the Arcata Dial-a-Ride by requesting that the City of Arcata amend their 2009-10 claim to utilize the excess funds received during the 2010-11 fiscal year.

Motion by Supervisor Smith, second by Councilmember Atkins to direct staff to prepare the responses as recommended and authorize the General Manager to notify county to restrict $37,250 for capital purchases for the Willow Creek Extension

 

 

State Transit Assistance Funds

Per the Transportation Development Act, Sections 99313 and 99314, State Transit Assistance Funds (STAF) are available to the regional operators for transit projects.  STAF do not require alocal funding match.

Motion by Councilmember Atkins, second by Supervisor Smith to authorize staff to apply for State Transit Assistance funds in the amount of $212,000 for Redwood Transit and $102,000 for regional transit projects.

Motion carried unanimously.

 

 

 

PROPOSED FARE INCREASE FOR REDWOOD TRANSIT SYSTEM, WILLOW CREEK EXTENSION, AND THE SOUTHERN HUMBOLDT SYSTEMS

Due to the continuing increases to the transit systems’ operating costs, staff proposed a fare increase for all systems and the introduction of a 6-day (week) pass.

Motion by Councilmember Glaser, second by Councilmember Atkins to authorize staff to raise the fares as proposed by staff to Redwood, Willow Creek, and Southern Humboldt Systems with one adjustment made to Redwood Transit Systems’ day pass amount being reduced from $5.00 to $4.50.

Motion carried unanimously.

 

REJECTION OF CLAIM AGAINST HUMBOLDT TRANSIT AUTHORITY

A claim for injury was submitted by Deborah Whitley on February 28, 2011 which occurred on a Eureka Transit Service bus.  HTA’s insurance adjusters York Insurances Services recommended that the board send a Notice of Rejection by Operation of Law.

Motion by Councilmember Winkler, second by Councilmember Glaser to reject the claim submitted by Deborah Whitley and directed staff to send out a Notice of Rejection by Operation of Law.

Motion Carried unanimously

 

FTA SECTION 5311 (f) INTERCITY GRANT FUND CYCLE FOR FY 2011-12

Caltrans is soliciting projects for the 2011 – 12 Fiscal Year for intercity bus service operating assistance.  Staff recommended submitting an application for these funds for the two Southern Humboldt Transit services.

Motion by Supervisor Smith, second by Councilmember Glaser to adopt resolution 11-02 authorizing staff to submit an application for FTA Section 5311 (f) funds for Southern Humboldt Local Transit System and the Southern Humboldt Intercity Transit System for fiscal year 2011 – 12 in the amount of $200,000.

Motion carried unanimously

 

 

communications

Board: Councilmember Glaser had questions on the future of transportation in Fortuna and Supervisor Lovelace recommended it be placed on next month’s agenda.  Supervisor Lovelace also asked about transportation to and from the Humboldt County Fair.

 

CLOSED SESSION

Pursuant to Government Code Section 54954.3(b) members of the public were invited to comment on matters to be discussed during this closed session agenda item.

There were no members of the public present to comment.

 

Pursuant to Government Code Section 54957(b)(1) the board met in closed session at 9:40 a.m. to discuss the recruitment and appointment to fill the position of general manager and the possible availability of General Manager Neleen Fregoso for the purpose of training and guidance for the new General Manager.

 

CLOSED SESSION REPORTS

Pursuant to Government Code Section 54957.1, the board reconvened into open session at 11:17 a.m. and Chairman Lovelace announced that no formal action was taken.

 

ADJOURNMENT        

Chairman Lovelace adjourned the meeting at 11:18 a.m.

 

 

 

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March 2011

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR  BOARD MEETING

March 16, 2011

 

ROLL CALL

 

Present                                                    Absent

 

BOARD MEMBERS

Michael Winkler, Arcata Clif Clendenen, Humboldt County
Dean Glaser, Fortuna  
Julie Woodall, Rio Dell  
Jimmy Smith, Humboldt County (Alt)  
Julie Fulkerson, Trinidad  
Linda Atkins, Eureka  
Mark Lovelace, Humboldt County  

 

STAFF

Neleen Fregoso, General Manager  
Laura Shodall, Administrative Asst.  
Greg Pratt, Secretary to the Board  
Jim Wilson, Director of Maintenance  

 

CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:02 a.m.

 

FISCAL AND COMPLIANCE AUDIT

Keith Borges and Kevin Collier from the firm Anderson, Lucas, Somerville and Borges were present at the meeting to review the 2009-2010 audit. The report was positive, the operations administered by Humboldt Transit Authority remained financially healthy during the 2009-10 fiscal year.  The auditors noted four findings which need to be addressed by HTA.

Motion by councilmember Fulkerson, second by councilmember Atkins to direct staff to prepare the necessary responses for the next meeting and to address all findings in the audit.

Motion carried unanimously

 

MINUTES

Motion by Councilmember Glaser, second by Councilmember Atkins to approve the minutes of the February 16, 2011 Humboldt Transit Authority regular board meeting and the minutes from the March 9, 2011 special board meeting.

Motion carried unanimously

 

CITIZENS COMMUNICATION

Larry Pardi from Arcata & Mad River Transit System announced that General Manager Neleen Fregoso was nominated by California Association for Coordinated Transportation (Cal Act) for manager of the year.

 

 

 

 

WORKMAN’S COMPENSATION INSURANCE

Dillion Sacco, HTA’s current workers comp insurance agent through George Peterson Insurance Group, attended the meeting to offer a brief presentation on the cost and coverage’s for fiscal year 2011 – 2012.  The carrier, Companion, was asking for a substantial increase.  Due to this large increase in the 2011 – 2012 premium staff recommended the board explore another option which was to enter into a self-insured workers compensation pool such as HTA currently does for vehicle damage and general liability insurance coverage through.

 

The board reviewed both options and elected to stay with the current carrier, Companion.  The board will revisit entering into a pool for workers compensation insurance for fiscal year

2012 – 2013.

Motion by Councilmember Atkins second by Councilmember Glaser to continue with the current carrier and to have staff bring the item back to the board before the onset of next year’s workers compensation cycle.

Motion carried unanimously

 

2237 SECOND STREET

Kash Boodjeh, a local architect gave the board a presentation of two possible plans for the house on 2237 Second Street.  They also took a tour of the house and property.

 

The board directed staff to bring this item back for the next meeting with different payment plans and construction options.

 

RE-ADVERTISING THE POSITION OF GENERAL MANAGER

At the March 9, 2011 HTA Special Board Meeting the board voted to re-advertise the position of general manager in order to acquire a larger pool of candidates.

 

Motion by Councilmember Fulkerson, second by Councilmember Woodall to move forward with the recruitment process by publishing an advertisement for the General Manager position.

Motion carried unanimously

 

communications

Staff: Jim Wilson stated that HTA received two new buses on February 25, 2011 and one is on the road already.

 

Board:Supervisor Lovelace suggested that HTA hold a press release for the wifi that was recently installed on the buses and that HTA should set up a facebook page.

 

ADJOURNMENT

Chairman Lovelace adjourned the meeting at 11:44 a.m.

 

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Humboldt Transit Authority

Governing Board of Directors

AGENDA

Regular Meeting – February 16, 2011

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

I.                   Call meeting to order

II.                Roll Call

III.             Approval of minutes

a.                   Minutes from the January 19, 2010 regular board meeting.

Action Necessary: Make corrections, if necessary.  Approve minutes.

IV.             Citizens Communications

a.                   Members of the community are invited to comment on items or issues not on the agenda.

V.                Consent Agenda

a.         Year to date ridership statistics for all systems operated by HTA.

b.         Year to date financial statements for all systems operated by HTA.

Action Necessary: Review, receive and file.

VI.       Communications and Informational Items

a.                   Board

b.                  Staff

1.         Update on the Bus Shelter Improvement Project

2.         Update on the HTA property located at 2237 Second Street, Eureka, CA 95501

3.         Update on possible scheduling changes for Redwood Transit System

VII.     Closed Session

a.         Pursuant to Government Code Section 54954.3(b) members of the public are invited to comment on matters to be discussed during this closed session agenda item.

b.         Code Section 54957(b)(1) the board will meet in closed session to discuss the recruitment and appointment to fill the position of general manager.  The general manager position is currently held by Neleen Fregoso who will be retiring.  The board will also discuss the possible availability of General Manager Neleen A. Fregoso, post-retirement, for the purpose of training and guidance for the new General Manager.

VIII.    Closed Session Reports

Pursuant to Government Code Section 54957.1 at the conclusion of the closed sessions a public announcement will be made by the board chair disclosing all information as required.

IX.       Adjournment

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January 19, 2011

Humboldt Transit Authority

Governing Board of Directors

AGENDA

Regular Meeting – January 19, 2011

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

I.                   Call meeting to order

II.                Roll Call

III.             Approval of minutes

a.                   Minutes from the December 15, 2010 regular board meeting.

b.                  Minutes from the December 29, 2010 special board meeting.

Action Necessary: Make corrections, if necessary.  Approve minutes.

IV.             Citizens Communications

a.                   Members of the community are invited to comment on items or issues not on the agenda.

V.                Consent Agenda

None at this time.

VI.       Closed Session

a.         Pursuant to Government Code Section 54954.3(b) members of the public are invited to comment on matters to be discussed during this closed session agenda item.

b.         Pursuant to Government Code Section 54957(b)(1) the board will meet in closed session to conduct an evaluation of performance for the employee currently holding the position of general manager, Neleen Fregoso.

c.         Pursuant to Government Code Section 54957(b)(1) the board will meet in closed session to discuss the recruitment and appointment to fill the position of general manager.  The general manager position is currently held by Neleen Fregoso who will be retiring.

d.         Pursuant to Government Code Section 54957.6 the board will meet in closed session to give direction to the chair (Supervisor Lovelace) concerning negotiations over salary for the unrepresented General Manager, Neleen Fregoso.

VII.     Closed Session Reports

Pursuant to Government Code Section 54957.1 at the conclusion of the closed sessions a public announcement will be made by the board chair disclosing all information as required.

VIII.    Discussion Agenda

a.         Compensation of HTA General Manager Neleen Fregoso.

The board will consider an adjustment to the annual salary for the employee currently holding the position of HTA general manager.

b.         Election of Officers.

During the regular January board meeting new officers are elected to the positions of:

Chair, Vice-Chair and the Finance & Operations Committee

Current members are:

Chair – Mark Lovelace

Vice-Chair – Julie Fulkerson

Finance & Operations Committee:

Mark Lovelace, Julie Woodall & Michael Winkler

IX.       Communications and Informational Items

a.                   Board

b.                  Staff

X.        Adjournment

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December 15, 2010

Humboldt Transit Authority

Governing Board of Directors

Meeting Agenda

Wednesday December 15, 2010

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

Please note that HTA board chair, Supervisor Lovelace will be calling in from a remote location, Hilton Garden Inn, 5050 Bechelli Lane, Redding, CA to participate in this board meeting.  Upon receipt of the chair’s telephone call the board will proceed directly to Discussion Agenda, Item a.

I.                    Call meeting to order

II.         Public Comment Period

Members of the public are invited to comment on items or issues not on the agenda.

Staff has included some written communications received from the public recently.  No action is necessary at this time.

III.        Approval of Minutes

Minutes from the November 10, 2010 special board meeting,

Minutes from the November 17, 2010 regular board meeting.

IV.        Consent Agenda

Year to date financial statements and rider statistics for all systems.

V.         Discussion Agenda

a.         Wage range for position of Humboldt Transit Authority General Manager.

The board will discuss the current wage range for the position of HTA general manager in order to determine if an adjustment should be made to that position’s salary range.

b.         Award of bid for the 5-Year Transportation Development  Plan (TDP) Updates for the regional transit systems.

As the lead agency on this project, appointed by the regional            transportation operators, HTA staff sent out a Request for Proposals to seventeen consulting firms for proposals to

conduct the required 5-year TDP updates for the eight regional transit systems.  The bids were due on December 3, 2010, staff received three bids.  The board will review the

proposals and award the bid to the firm providing the proposal which will best suit the needs of the regional transit systems.

c.         State Transit Assistance Funds

In August 2010 staff put forth a request to the board for the authorization to apply for State Transit Assistance Funds for fiscal years 2009-10 and 2010-11 in the amount of $225,839.

Staff has been notified by the bus parts manufacturers that some of the bus components HTA was prepared to purchase are not for sale and are only available for warranty repairs.

Staff is recommending an amendment be made to the above State Transit Assistance Fund claim replacing these two projects.

d.         Claim against Humboldt Transit Authority submitted by Pearl Davis c/o Phillip Watson, Attorney at Law.

On November 22, 2010, staff received the attached communication from HTA’s insurance adjusters, York Insurance Services Group, Inc. A claim for injury was submitted by Pearl Davis on September 21, 2010, which occurred on a Eureka Transit Service bus.  York is recommending that the board send a Notice of Rejection by Operation of Law.  The Notice of Rejection is attached.

VI.        Communications

Board:

Staff:

VII.       Closed Session

Pursuant to Government Code Section 54957.(b)(1) the board will meet in Closed Session to consider the employment of a general manager by conducting employment interviews with three applicants for the position of general manager, specifically:

Sarah Goodwin, a McKinleyville resident

Laura Shodall, a Willow Creek resident

Jim Wilson, a Eureka resident

Pursuant to Government Code 94957.1 at the conclusion of the

Closed Session a public announcement will be made by the board chair disclosing all formal actions taken by the board during the

Closed Session.

VIII.      Adjournment

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November 17, 2010

Humboldt Transit Authority

Governing Board of Directors

Meeting Agenda

Wednesday November 17, 2010

HTA Conference Room – 133 V Street Eureka

9:00 a.m.

I.                   Call meeting to order

II.        Public Comment Period

Members of the public are invited to comment on items or issues

not on the agenda.

III.       Approval of Minutes

Minutes from the September 15, 2010 regular board meeting,

Minutes from the October 20, 2010 regular board meeting. (Hand out)

IV.       Consent Agenda

There are no items for the consent agenda at this time.

V.        Discussion Agenda

There are no items for the discussion agenda at this time.

VI.       Communications

Board:

Staff:

VII.     Closed Session

Pursuant to Government Code Sections 54954.5 the board will

meet in Closed Session to discuss the recruitment and

appointment to fill the position of General Manager.

The General Manager position is currently held by Neleen A.

Fregoso who will be retiring.

The board will also discuss the possible availability of General

Manager Neleen A. Fregoso, post-retirement, for the purpose of training and guidance for the new General Manager.

The board will also discuss the wage scale for the HTA General

Manager position.

Pursuant to Government Code 94957.1 at the conclusion of the

Closed Session a public announcement will be made by the board chair disclosing all formal actions taken by the board during the

Closed Session.

IV.       Adjournment

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December 29, 2010

Minutes of the Humboldt Transit Authority

Special Board Meeting

Wednesday, December 29, 2010

10:00 am

CALL TO ORDER

The meeting was called to order by Chairman Lovelace at 10:03 a.m.

ROLL CALL

PRESENT ABSENT
Board Board
Dean Glaser, Fortuna Frank Jager, Eureka
Julie Woodall, Rio Dell
Michael Winkler, Arcata
Julie Fulkerson, Trinidad
Jill Duffy, Humboldt County
Mark Lovelace, Humboldt County
Staff Staff
Neleen Fregoso, General Manager Laura Shodall, Admin. Asst
Greg Pratt, Secretary to the Board Jim Wilson, Director of Maint.

PUBLIC COMMENT

No members of the public were present.

CLOSED SESSION

Pursuant to Government Code Section 54957(b)(1) the board met in Closed Session to discuss the recruitment and appointment to fill the position of General Manager.

At 11:58 a.m. the board reconvened into open session and Chairman Lovelace announced that no formal action was taken during the closed session.

ADJOURNMENT

The meeting was adjourned at 12:01 p.m. by Chairman Lovelace.

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December 15, 2010

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR BOARD MEETING

Wednesday December 15, 2010

ROLL CALL

PRESENT                                                                       ABSENT

BOARD MEMBERS

Julie Woodard, Rio Dell
Dean Glaser, Fortuna
Julie Fulkerson, Trinidad
Mike Winkler, Arcata
Frank Jager, Eureka
Jill Duffy, Humboldt County
Mark Lovelace, Humboldt County (via phone)

STAFF

Neleen Fregoso, General Manager
Jim Wilson, Director of Maintenance
Laura Shodall, Administrative Assistant
Greg Pratt, Secretary to the Board

I. CALL TO ORDER

Vice Chair Fulkerson called the meeting to order at 9:01 a.m.

II. PUBLIC COMMENT

Noelle M. gave an update to the board on Mobility Management and Richard Tollison requested that HTA would operate on Sunday.

DISCUSSION AGENDA

a.         Wage range for position of Humboldt Transit Authority General Manager

The board discussed the current wage range for the position of HTA General Manager                    to determine if an adjustment was needed to the current range.

Motion by Supervisor Duffy, second by Mike Winkler to set the wage range to                               $77,000 to $98,000.

Ayes: Lovelace, Winkler, Duffy, Fulkerson

Noes:   Glaser, Jager, Woodall

Motion passed.

Motion by Supervisor Duffy, second by

III. APPROVAL OF MINUTES

Motion by Councilmember Jager second by Councilmember Glaser to approve the minutes of the

September 15, 2010 regular board meeting.

Motion carried unanimously

Motion by Councilmember Woodall second by Councilmember Glaser to approve the minutes of the October 20, 2010 regular board meeting.

Motion carried unanimously

IV. CONSENT AGENDA

No Items

V.COMMUNICATIONS

Board:

Staff: General Manager Fregoso informed the board that Redwood Transit sent out a wifi demo bus and Stott Outdoor Advertising has notified staff that they are contesting the board’s award of the Bus Advertising Contract to Advanced Sign and Display during the November 10, 2010 meeting.

VI. CLOSED SESSION

At 9:15 a.m. the board met in closed session Pursuant to Government Code Sections 54954 to discuss the recruitment and appointment to fill the position of General Manager Neleen Fregoso who will be retiring.

At 10:18 a.m. the close session ended and Vice Chairman Fulkerson announced that no formal action was taken.

VII. ADJOURNMENT

Vice Chairman Fulkerson adjourned the meeting at 10:18 a.m.

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November 17, 2010

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR BOARD MEETING

Wednesday November 17, 2010

ROLL CALL

Present                                                                Absent

BOARD MEMBERS

Julie Woodard, Rio Dell Mark Lovelace, Humboldt County
Dean Glaser, Fortuna
Julie Fulkerson, Trinidad
Clif Clendenen, Humboldt County
Mike Winkler, Arcata
Frank Jager, Eureka
Jill Duffy, Humboldt County

STAFF

Neleen Fregoso, General Manager
Jim Wilson, Director of Maintenance
Laura Shodall, Administrative Assistant
Greg Pratt, Secretary to the Board

I. CALL TO ORDER

Vice Chair Fulkerson called the meeting to order at 9:08 a.m.

II. PUBLIC COMMENT

No communications from the public

III. APPROVAL OF MINUTES

Motion by Councilmember Jager second by Councilmember Glaser to approve the minutes of the

September 15, 2010 regular board meeting.

Motion carried unanimously

Motion by Councilmember Woodall second by Councilmember Glaser to approve the minutes of the October 20, 2010 regular board meeting.

Motion carried unanimously

IV. CONSENT AGENDA

No Items

V.COMMUNICATIONS

Board:

Staff: General Manager Fregoso informed the board that Redwood Transit sent out a wifi demo bus and Stott Outdoor Advertising has notified staff that they are contesting the board’s award of the Bus Advertising Contract to Advanced Sign and Display during the November 10, 2010 meeting.

VI. CLOSED SESSION

At 9:15 a.m. the board met in closed session Pursuant to Government Code Sections 54954 to discuss the recruitment and appointment to fill the position of General Manager Neleen Fregoso who will be retiring.

At 10:18 a.m. the close session ended and Vice Chairman Fulkerson announced that no formal action was taken.

VII. ADJOURNMENT

Vice Chairman Fulkerson adjourned the meeting at 10:18 a.m.

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Board Minutes 15 September 2010

MINUTES OF THE HUMBOLDT TRANSIT AUTHORITY

REGULAR BOARD MEETING

September 15, 2010

ROLL CALL

Present

Absent

BOARD MEMBERS

Dean Glaser, Fortuna Julie Woodall, Rio Dell
Julie Fulkerson, Trinidad Jill Duffy, Humboldt County
Mark Lovelace, Humboldt County
Shane Briton, Arcata (Alt.)
Frank Jager, Eureka

STAFF

Jim Wilson, Director of Maintenance Neleen Fregoso, General Manager
Laura Shodall, Administrative Assistant
Greg Pratt, Secretary to the Board

I. CALL TO ORDER

Chairman Lovelace called the meeting to order at 9:06 a.m.

II. APPROVAL OF MINUTES

Motion by Councilmember Fulkerson second by Councilmember Glaser to approve the minutes of the August 18, 2010 regular board meeting and the August 25, 2010 special board meeting.

Ayes Glaser, Fulkerson, Lovelace, Jager

No’s

Abstain Briton

Motion carried

III. CITIZENS COMMUNICATIONS.

No communications from the public

IV. CONSENT AGENDA

Administrative Assistant Laura Shodall went over the ridership statistics for the month of July

V. DISCUSSION AGENDA

a. Agreement for Parking and Maintenance and Repair Service

Humboldt No. 1 Fire Protection District requested that the Humboldt Transit Authority

Maintenance Department provide preventive maintenance for five fire engines and four support vehicles.

Motion by Councilmember Briton, second by Councilmember Glaser to approve the contract between HTA and Humboldt No. 1 Fire Protection District with changes that clarify the differences with the Included Maintenance and Other Maintenance as well as defining the coverage area for Road Calls.

Motion carried unanimously

b. Employee Parking Policy

Staff proposed a policy for vehicles that park in HTA’s parking lot in the event of loss or damage to employee’s vehicles.

The board directed staff to make changes to the proposed parking policy and bring it back to the next regular board meeting.

VI. Communications:

Director of Maintenance Jim Wilson gave the board an update on the shelters being installed and the status of the possible renovation of the white house located on the corner of 2nd & X.

VII. ADJOURNMENT

Chairman Lovelace adjourned the meeting at 10:15 a.m.

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